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Sponsorship Prospectus¶
Sections
Introduction¶
Welcome to the Write the Docs Portland 2024 sponsorship prospectus. We’re excited to work with the organizations in our community to build the best documentation event in 2024.
We expanded the offerings and introduced a lot of new things, but please let us know if there are other points of interaction with our community that would be valuable for you.
Concept¶
Write the Docs (https://www.writethedocs.org/) is a three day conference focusing on documentation systems, tech writing theory, and information delivery.
Writing and maintaining documentation involves a multidisciplinary community of technical writers, designers, librarians, typesetters, developers, support teams, marketers and many others. This group of people can be collectively referred to as “documentarians”.
Write the Docs creates a time and a place for this community to share information, discuss ideas, and work together to improve the art and science of documentation.
Demographics¶
Our audience is primary from companies in the software industry.
Each conference we sell:
- 80% Corporate tickets
- 15% Independent tickets
- 5% Student tickets
For those people, they have a range of job titles. The most common job title is Technical Writer, but we have many other people who attend our conferences:
- Technical Writers (60%)
- Developers (10%)
- Support Staff (10%)
- Managers (10%)
- Community Contributors, Enthusiasts & Other Folks (10%)
Why Sponsor¶
By supporting a Write the Docs event, your company will gain not only visibility and credibility with front-line documentarians, but also valuable insights that will help you get the most out of your own documentation efforts. If you’re hiring for docs positions, Write the Docs is also an excellent opportunity to meet top-notch talent.
We work hard to keep ticket prices affordable for a broad range of attendees. Your sponsorship makes it possible for all sorts of documentarians to attend our events, whether they’re a freelancer, a student or out of work. Becoming a sponsor demonstrates your commitment to and support of good documentation, and the people who build it.
Sponsorship Packages¶
We have separated our sponsorships into two primary audiences, each one helping you achieve one of the following specific goals:
- Hiring
- Product promotion
Our largest sponsorship packages offer different benefits based on this. We can also customize sponsorships are required, so let us know what you need!
Second Draft¶
The Second Draft package gives you visibility on the conference website and communications. It’s great for sending folks to the conference, and showing support for the community.
Benefits¶
- Three (3) tickets
- A small logo & short text content (250 characters) on the conference website
- Name included in welcome announcement in email newsletters and social media
- Display promotional (“Swag”) items on the conference swag table (provided by sponsor)
The Second Draft package costs $3,500.
Publisher¶
The Publisher package gets you a larger website presence and a visible on-site presence at our Sponsor Expo.
Benefits¶
- Seven (7) tickets
- A medium logo & short text content (250 characters) on the conference website
- Name included in welcome announcement in email newsletters and social media
- Display promotional (“Swag”) items on the conference swag table (provided by sponsor)
- Benefits from either the Hiring or Product package
Hiring Package¶
- A table at our sponsor expo
- Three (3) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers)
Product Package¶
- Removed: A sponsored tutorial at the conference that you deliver, up to 1 hour in length. (Removed due to venue limitation)
- Added: A 3-hour booth space to demo your products and discuss with attendees.
- One product promotion highlight in our conference mailing list. Includes logo and 2 paragraphs of copy.
The Publisher package costs $5,500.
Patron¶
Limit 3
The Patron package gives you a full-time on-site booth at the conference, and one additional interaction point for hiring or product promotion.
Benefits¶
- Seven (7) tickets
- A sponsorship booth
- Small logo included in intermission slides and on talk videos
- A large logo and long description (750 characters) on the conference website
- Name included in welcome announcement in email newsletters and social media
- Benefits from either the Hiring or Product package
Hiring Package¶
- A table at our sponsor expo
- Three (3) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers)
Product Package¶
- A sponsored tutorial at the conference that you deliver, up to 1 hour in length.
- One product promotion highlight in our conference mailing list. Includes logo and 2 paragraphs of copy.
The Patron package costs $9,500.
Keystone¶
The Keystone sponsorship highlights you as the primary sponsor of the conference. You get all in-person benefits, and the best placement for all physical spaces.
Benefits¶
- Ten (10) tickets
- The most visible sponsorship booth
- Large logo included in intermission slides and on talk videos
- A large logo and long description (750 characters) on the conference website
- Name included in welcome announcement in email newsletters and social media
- A table at our sponsor expo
- Five (5) featured job postings on our Job Board, also promoted in our newsletter (10,000 subscribers)
- A 1 hour sponsored tutorial at the conference
- One product promotion highlight in our conference mailing list. Includes logo and 2 paragraphs of copy.
The Keystone package costs $17,500.
Other Sponsorship Opportunities¶
The following a la carte offerings are available either independently or combined with one of the previous packages to increase visibility at the event.
Opportunity Grants¶
Provide additional money for our Opportunity Grant program, which provides funding for people to attend the conference.
$3,500
This sponsorship helps people attend the conference that couldn’t otherwise attend. It’s great to show your support to the community.
Benefits¶
- Your sponsor logo will be shown on the stage during all staff presentations as a grant sponsor (opening, closing).
- We will mention your company as a grant sponsor on Twitter from the official Write the Docs account
Writing Day¶
Sponsor the Writing Day on Sunday, where we get together to help improve the documentation of many projects. This is great for any company that is looking for contributors to their open source projects.
$3,500
- Logistics: The Writing Day is during the day Sunday.
Payment¶
Invoices must be paid within 30 days of invoice receipt, or no later than one (1) week before the conference.
Run of Show¶
The Run of Show will be published closer to the event.